Most grantees receive payment in March. Assuming paperwork is received in a timely manner, we guarantee payment by April 1. We attempt to balance grantee need, while aiming to minimize risk to our endowment. Minimizing risk to our endowment allows us to protect our grant commitments in the event of stock market volatility or an economic downturn. If circumstances beyond our control require us to change the schedule, we will notify applicants and awardees as soon as possible. 

All payment release schedules are also contingent on the Foundation having the necessary signed paperwork at least ten business days before the anticipated funding date.

We understand that planning is critical to the work our grantees do, and ask that if you have a date that you need funding by please include it in your application. If your grant is approved, we will communicate to you at the time of grant approval whether we can meet your required date. Otherwise, grants will be paid according to the timeline below.

The Baugh Foundation tries to be flexible with budgets and projects, and understands that new expenses may come up or money may need to be reallocated to a different spending category to successfully complete a project. In general, we require you to obtain approval from the Foundation only if the scope of your project has changed significantly. If the aims and outcomes of your project are the same as when you applied, you are free to move money between existing spending categories without prior approval if those spending categories are legal expenditures for 501(c)(3) organizations and are to further a charitable purpose.  

To adhere to philanthropic best practices, the Baugh Foundation is adding requirements for narrative and financial reports for all grants for from our 2023-2024 cycle and beyond. Our goal is to share lessons, learnings, and impact. The Baugh Foundation firmly believes that challenges, roadblocks, and failures must be openly acknowledged and discussed to move forward. We value honest communication about the challenges partners are facing, and do not expect partners to report success after success.

Narrative Reports

We ask grantees to reflect on lessons learned, events that have been significant to your work, changes that you believe may result within the next year or so because of the work conducted under the grant, ways in which you believe that the work performed will help the organization achieve its long-term goals, and/or challenges or surprises you have encountered during the most recent reporting period.

Reports must be submitted based on the schedule specified in each Grant Notification Letter, and suggested questions will be provided, though we do not have a required format. The Foundation recommends that narrative reports be no more than 1-3 pages long. For continuing grants, narratives must be submitted prior to, or at the same time as renewal requests. Grantees will be provided with additional detail upon grant approval.

Financial Reports

To comply with philanthropic best practices, the Baugh Foundation requests that all grantees submit an organizational budget and, if requesting project support, a project budget breakdown at the time of application.

For project grants, budget narratives and reports should be included with both final reports and renewal requests, with brief explanations of each budget line item. End-of-grant-year reports should include the same categories as the initial proposal, with any unbudgeted spending accounted for on a new line.

To make financial reports as simple as possible, we welcome you to use your own organizational budget formatting and do not require a specific format. For grantees who would like help formatting, we will offer an optional template.

General Support grants are not required to submit financial reporting.

We are a family foundation and do limited scheduled site visits. We do love to visit with grantees when we are in your town, or for a special occasion or event. If you have a meeting that you would like to request that we attend, please do not hesitate to reach out to us.

We are also always happy to answer questions via email or schedule a phone call for questions or updates. It is not necessary to have in-person meetings with us to receive grants, and in the spirit of the work being the most important thing, we would encourage grantees to use their limited funding and time for their critical daily work rather than coming to visit us. If you would like to schedule a meeting, please reach out to your foundation contact.

Nonprofit partners with money left over at the end of a project grant are eligible to apply for a no-cost extension (NCE) if additional time is needed to complete activities. An NCE extends the project end date beyond the original grant period to allow grantees to spend down any money remaining in the grant. An NCE does not provide any additional funding, and typically lasts less than 12 months.

NCE requests must be submitted a minimum of 6 weeks before the end of the grant period. If grants are eligible for renewal, remaining funds must be subtracted from the budget request for the following year’s budget. If the timeline of your project has changed and unspent funds will be required during a different grant year instead, please discuss your options with your foundation point of contact.

We are always happy for you to share the news about your grant in any way that feels authentic for you. If you are listing us as a sponsor of a project or event, please list us as the Eula Mae & John Baugh Foundation.

Please also feel free to tag us on Facebook (https://www.facebook.com/baughfoundation) or send quick email updates with links to press articles—we love hearing about the work you all are doing!